YCBC

Privacy Policy

Last reviewed: November 2025

1. Purpose and Scope

Young Catholic Broadcasting Community Limited acknowledges and respects the privacy of individuals. Privacy is important to us. Young Catholic Broadcasting Community Limited is committed to always handling personal information in a safe and secure manner, and ensuring the privacy of this information.

Consistent with our obligations to manage personal information openly and transparently, this policy aims to ensure compliance with our legal obligations, specifically the Privacy Act 1988 (Cth) (hereby known as “Privacy Act”), and provide guidelines for the handling of information provided to Young Catholic Broadcasting Community Limited, and provide information on privacy for any interested parties in the operations of Young Catholic Broadcasting Community Limited.

This policy guides Young Catholic Broadcasting Community Limited’s handling of data impacted by Australian Privacy Principles and relevant legislation. This policy shall apply to the use of information provided by staff, volunteers, donors, members and subscribers of Young Catholic Broadcasting Community Limited.

2. Definitions/Terminology Classification

Young Catholic Broadcasting Community Limited is hereby known as “YCBC”.

Personal information means information or an opinion about an identified individual, or an individual who is reasonably identifiable: a) whether the information or opinion is true or not; and b) whether the information or opinion is recorded in a material form or not.

Sensitive information is a special category of personal information. Sensitive information means: a) information or an opinion about an individual’s (i) racial or ethnic origin, (ii) political opinions, (iii) membership of a political association, (iv) religious beliefs or affiliations, (v) philosophical beliefs, (vi) membership of a professional or trade association, (vii) membership of a trade union, (viii) sexual orientation or practices, (ix) criminal record, that is also personal information; b) health information about an individual, c) genetic information about an individual that is not otherwise health information; d) biometric information that is to be used for the purpose of automated biometric verification or biometric identification, or biometric templates.

3. Responsibility

It shall be the responsibility of the Privacy Officer of YCBC to ensure this policy is implemented and to manage its compliance. It shall be the responsibility of all staff to comply with the requirements of this policy.

4. Policy

4.1 What type of personal information do we collect?

We collect personal information from donors, potential donors, event participants, advocacy supporters, church supporters, staff, volunteers and people that complete a YCBC form or sign up to receive YCBC communications.

The type of personal information that YCBC collects and holds will depend on the nature of involvement with our organisation. Depending on the reason for collecting the personal information, the personal information collected by YCBC may include personal or sensitive information, as defined in Section 2 Definitions/Terminology Classification.

Whilst an individual is not required to provide personal and/or sensitive information requested by YCBC, if the individual has chosen not to provide information as requested, it may not be practicable for YCBC to service the individual’s needs. For instance, an individual may choose to donate or receive general information anonymously or under a pseudonym; however, YCBC is required to collect and store a minimum level of information in order to issue a receipt if requested.

In circumstances where YCBC receives unsolicited personal information (meaning, personal information received where YCBC has taken no active steps to collect the information), YCBC will usually destroy or de-identify the information as soon as practicable if it is lawful and reasonable to do so unless the unsolicited personal information is reasonably necessary for, or directly related to, YCBC’s functions or activities. For instance we usually retain unsolicited volunteer or employment applications and complaints or feedback.

4.2 How do we collect personal information?

YCBC staff, volunteers and student leaders may collect personal information from individuals from time to time.

We will wherever practicable collect personal information directly from the owner of the personal information, including via phone, face to face, our website, email, SMS, electronic and hard copy forms, social media, and third party online portals.

YCBC will generally obtain consent from the owner of personal information to collect their personal information. Consent may be provided in writing, orally or may be implied through a person’s engagement with YCBC.

We will endeavour to only ask for personal information if it is reasonably necessary for the activities that an individual is seeking to be involved in.

4.3 How does YCBC use personal information?

YCBC may collect, hold, use or disclose personal information for the following general purposes:

  • to identify an individual;
  • for the purpose for which the personal information was originally collected;
  • for a purpose for which an individual has consented;
  • for any other purpose where the information is used in aggregated form;
  • for any other purpose authorised or required by an Australian law; and
  • for any other purpose authorised or required by a court or tribunal.

For the purpose of furthering YCBC’s mission, information collected is usually used for YCBC’s fundraising, advocacy, education and related activities. This includes (but is not limited to) processing donations, issuing receipts and other YCBC material, contact management for YCBC staff and representatives, and analysis to personalise and improve YCBC’s supporter engagement.

YCBC may publish the images of supporters, staff, student leaders and volunteers in publications, on social media, or in public advertisements, after obtaining informed consent where practicable.

If an individual has any concerns about their personal information being used by YCBC in any of these ways, they must notify the Privacy Officer of YCBC at mike.lescai@ycbc.org

4.4 Disclosure

YCBC will not pass information on to third parties except in the following circumstances:

  • Information is given to financial institutions/intermediaries for normal bank processing in which case there is a contractual expectation of confidentiality;
  • Information is given to communication service providers for bulk processing in which case there is a contractual expectation of confidentiality;
  • The Australian Taxation Office or other government authority or Australian law or court order requires or authorises disclosure of information;
  • An individual has consented to YCBC disclosing their personal information to a third party;
  • Other parties including agents and contractors have agreed to keep information secure and confidential in line with the Australian Privacy Principles (APPs).

When disclosing personal information to a third party, YCBC will take reasonable steps to ensure that the third party does not breach the APPs in relation to the information.

4.5 Direct marketing

From time to time, YCBC may send donors, potential donors, event participants, advocacy supporters, church supporters, volunteers and people that complete a YCBC form or sign up to receive YCBC communications, updates and information consistent with its mission and future development. Recipients are provided with the option to unsubscribe from communications and may contact YCBC’s Privacy Officer if they do not wish to receive such information.

4.6 How does YCBC store personal information?

YCBC ensures all reasonable steps are taken to protect the personal information it holds from misuse and loss and from unauthorised access, modification or disclosure. Personally identifiable information is kept secure—through securely storing paper records, firewalls, password-restricted access to computerised records, routine security risk assessments, and internal policies in relation to access to personal information. Only authorised employees and volunteers have access to this information.

4.7 Keeping details accurate and up-to-date

YCBC is committed to holding accurate and up-to-date personal information. Individuals are encouraged to contact YCBC at any time to update their personal information. This can be done by contacting YCBC’s Privacy Officer.

In the event of an individual contacting YCBC to advise they no longer wish to be contacted, YCBC will ensure that their personal details are removed from the appropriate contact lists.

4.8 How individuals can access their personal information

If an individual wants to access a copy of their personal information that YCBC holds, in order to seek correction of such information they may do so by contacting YCBC’s Privacy Officer.

In accordance with the Privacy Act, YCBC may refuse access to personal information in a number of circumstances including where giving access to the information would pose a serious threat to the life, health or safety of a person, giving access would have an unreasonable impact on the privacy of a person, the information relates to existing or anticipated legal proceedings and would not be available under the discovery process, or denying access is required or authorised by an Australian law or court order.

YCBC will handle all requests for access to personal information as quickly as possible.

4.9 How to contact YCBC

If an individual has any questions, comments or complaints about YCBC’s Privacy Policy or handling of information, please contact YCBC’s Privacy Officer by sending an email to mike.lescai@ycbc.org

YCBC takes all feedback seriously and any feedback on YCBC’s privacy principles or handling of personal information will be investigated and assessed by the Privacy Officer. The feedback will be responded to within a reasonable time from initial receipt.

Further information about individual privacy rights and privacy law can be obtained from the Office of the Australian Information Commissioner by:

  • Writing: The Australian Information Commissioner, GPO Box 5218, Sydney NSW 1042
  • Calling: Privacy Hotline on 1300 363 992
  • Visiting: website at http://www.oaic.gov.au

5. Related References

  • Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth).
  • Health Records Act 2001 (Vic)
  • Privacy Act 1988 (Cth) and subsequent Amendments